Sending invoices for posting in Denmark

Of the several ways to send invoices for posting, the simplest is to scan invoices and send them directly to the accounting system via an app or by sending them directly to the accounting system, but it is worth exploring other options as well.

One option is to download a dedicated phone app for sending invoices (e.g. Billy's Billing, e-conomic, Dinero), through which an entrepreneur can take a picture of a specific invoice and then send it straight to the accounting system. Through the e-conomic app, it is possible to send invoices by mail, using a special email address, to the accounting system.An entrepreneur can also send invoices by both snail mail and email. Another way is to save invoices in a Dropbox folder and share them with your accountant, or deliver the invoices in person.

Invoices for posting should be sent monthly, but for small businesses it may be quarterly.

Danish businesses should provide their accountant with such documents as:

1. Supplier invoices - you must send all supplier invoices issued to the company.
2. Sales invoices - sales invoices issued through an accounting system (e.g. e-conomic) do not need to be sent to your accountant, as he already has access to them. In case the entrepreneur does not invoice sales in the accounting system, he should stop the sales invoice to the accountant in PDF format (in order for the accountant to manually post sales invoices issued in Excel and Word, they must first be saved in PDF format).
3. Entrepreneurs who, when running a restaurant or store for example, receive cash payments from their customers and make a daily report every day, are also required to make and send a cash report.
4. Receipts for smaller purchases - the entrepreneur is also required to provide any receipts for smaller purchases made in a store, for example. If the amounts for purchases are not large the Danish tax authority accepts receipts (up to 700 Danish kroner). It is worth remembering that according to the law you should take invoices for all company expenses (if this is not possible, it is advisable to pay for purchases with a company credit card).
5. Bank statement - the entrepreneur is also required to show a bank statement showing all payments.

Free program for issuing invoices in Denmark (English version)

Faktura Solid is an online invoicing program specifically developed for English-speaking businesses operating in Denmark. The main benefits of this tool are its speed, simplicity, and 24/7 availability. You can issue invoices for any type of business and apply all available VAT rates in Denmark. The electronic invoice is instantly available to your client after being issued, saving you time and money. The service is very easy to use due to its intuitive interface, which requires just a few clicks.